What is the best way of running the school office?

The question above is interesting in that it suggests that there could be more than one way of doing things within the school office, whether one is thinking about how to deal with interruptions, how best to handle the work overload, etc, etc.

What’s more, it highlights the fact that in many schools a review of how the office works has not been undertaken for a number of years. The processes that operate within the office are (it is argued) just how things are. There is nothing different (it is suggested) that can be done.

And yet when we come to look at school administrations across the UK we find that hundreds of different approaches are being used.

And, curiously, until about ten years ago no one was particularly asking, “which approach is the most efficient? Which is the most effective? Which has the most dramatic and positive influence on the school?”

And, perhaps most dramatically of all, very few people were saying, “Is it really possible to do all this work in half the time it currently takes?”

In fact, the way in which the office operates impacts on the school as a whole. It determines just how much value for money the school gets from its purchases, how efficient it is, and how effective the front line handling of parents is on a daily basis.

The School of Educational Administration and Management, which was set up ten years ago with government funding and the support of the University of Northampton, researches the effectiveness of various models of school administration and through its courses explores ways of enhancing the effectiveness of school administrative processes.

There are no classes to attend. All courses are run on-line, and students are allocated their own tutor with whom they can discuss matters on-line. Courses start at regular dates throughout the year.

The National Certificate in School Administration covers a very wide range of fields including work management, government policy, education and the law, office administration and business management. The course takes one year. Next starting date 26th January 2015.

The Certificate in Work Management course covers one module of the National Certificate course. It takes two months and covers time management, stress management and dealing with visitors. Next starting date 9th March 2015.

To find out more please do visit http://www.admin.org.uk/courses.html If you have any questions you can call us on 01536 399 007 or email enquiries@admin.org.uk
Tony Attwood
Director, School of Educational Management and Administration


What is the best way of running the school office?

The question above is interesting in that it suggests that there could be more than one way of doing things within the school office, whether one is thinking about how to deal with interruptions, how best to handle the work overload, etc, etc.

What’s more, it highlights the fact that in many schools a review of how the office works has not been undertaken for a number of years. The processes that operate within the office are (it is argued) just how things are. There is nothing different (it is suggested) that can be done.

And yet when we come to look at school administrations across the UK we find that hundreds of different approaches are being used.

And, curiously, until about ten years ago no one was particularly asking, “which approach is the most efficient? Which is the most effective? Which has the most dramatic and positive influence on the school?”

And, perhaps most dramatically of all, very few people were saying, “Is it really possible to do all this work in half the time it currently takes?”

In fact, the way in which the office operates impacts on the school as a whole. It determines just how much value for money the school gets from its purchases, how efficient it is, and how effective the front line handling of parents is on a daily basis.

The School of Educational Administration and Management, which was set up ten years ago with government funding and the support of the University of Northampton, researches the effectiveness of various models of school administration and through its courses explores ways of enhancing the effectiveness of school administrative processes.

There are no classes to attend. All courses are run on-line, and students are allocated their own tutor with whom they can discuss matters on-line. Courses start at regular dates throughout the year.

The National Certificate in School Administration covers a very wide range of fields including work management, government policy, education and the law, office administration and business management. The course takes one year. Next starting date 26th January 2015.

The Certificate in Work Management course covers one module of the National Certificate course. It takes two months and covers time management, stress management and dealing with visitors. Next starting date 9th March 2015.

To find out more please do visit http://www.admin.org.uk/courses.html If you have any questions you can call us on 01536 399 007 or email enquiries@admin.org.uk
Tony Attwood
Director, School of Educational Management and Administration


What is the most efficient way of organising a guest speaker?

What is the most efficient way of organising a guest speaker to talk to students about a career in the IT industry?

Following the launch of ‘Skype in the classroom’ in 2011, Skype and Code.org have made it possible for students to listen to and interact with IT industry experts through their ‘Guest Speakers in Computer Science’ initiative.

‘Guest Speakers in Computer Science’ enables students to have direct communication with industry professionals via the computer screen over Skype.

This makes it possible for students to get a better insight into the different careers available in IT and to access additional information which may help them to pursue a career in the IT industry.

What’s more, it may also be possible for the students to listen to an industry expert from another country, providing the speaker is able to speak English and is in the same time zone.

Personally, I think the initiative is very helpful to both careers advisors and IT teachers as the logistics of inviting guest speakers into schools to motivate students can be a challenge and, in some cases, can be quite costly.

There is more information on how ‘Guest Speakers in Computer Science’ works and how your school can get involved at: https://education.skype.com/computerscience

We have now set up a Twitter account which lists the various free resources for schools that we stumble upon on a regular basis. Follow us @FreeSchoolStuff
Lucy Mister
School of Educational Management and Administration

Is it really possible to save serious money

Is it really possible to save serious money
through changing the way the school is run?

Take a look at your local supermarket, GP surgery, high street coffee shop or post office and you might well be able to list half a dozen inefficiencies that are easy to spot.

This is not to say that people in these locations are deliberately being difficult or inefficient. Rather that somehow and for some reason the organisation in question is simply not working as well as it should.

And that is odd, because if you as an outsider can see the problems straight off, why can’t those who work there see what is wrong.

The answer, it turns out, is simple. It is difficult for most of us to spot inefficiencies inside the organisations in which we work. This applies to every organisation, from a hospital to a printing company. And it also applies to schools.

It is difficult – but not impossible – to spot and reform the inefficiencies within our own school. It can also be hard to convince our colleagues to change their processes, and it can be even harder to maintain any changes that are introduced.

Quite why this is so is not too hard to see. None of us likes to be told that we are not efficient – so there is a resistance at that point. Habit is another factor that is hard to break down.

What’s more, new processes have to be learned and can take longer at first, and so when judged by common sense many efficiency changes seem to be less efficient than the old ways, and so gradually we slip back into the old habits.

However, those schools that have implemented what has become the standard four-stage approach to becoming more efficient have generated massive savings in terms of time and money.

To help managers and administrators in schools introduce the efficiency savings that can transform their financial position, the School of Educational Administration and Management set up the Certificate in School Efficiency – a two month on-line course suitable for managers and administrators throughout the school.

Savings that have been reported from those doing the course range from a few thousand pounds a year to over £35,000 a year, every year.

There are details of the course on http://www.admin.org.uk/CertSchoolEff.html. The next starting dates for the course are 16th February 2015, 16th March 2015 and 13th April 2015. If you have any enquiries or would like a printed prospectus please call 01536 399 007 or email enquiries@admin.org.uk
Tony Attwood
Director, School of Educational Management and Administration

How to save administration

What is the best way of running the school office?

The question above is interesting in that it suggests that there could be more than one way of doing things within the school office, whether one is thinking about how to deal with interruptions, how best to handle the work overload, etc, etc.

What’s more, it highlights the fact that in many schools a review of how the office works has not been undertaken for a number of years. The processes that operate within the office are (it is argued) just how things are. There is nothing different (it is suggested) that can be done.

And yet when we come to look at school administrations across the UK we find that hundreds of different approaches are being used.

And, curiously, until about ten years ago no one was particularly asking, “which approach is the most efficient? Which is the most effective? Which has the most dramatic and positive influence on the school?”

And, perhaps most dramatically of all, very few people were saying, “Is it really possible to do all this work in half the time it currently takes?”

In fact, the way in which the office operates impacts on the school as a whole. It determines just how much value for money the school gets from its purchases, how efficient it is, and how effective the front line handling of parents is on a daily basis.

The School of Educational Administration and Management, which was set up ten years ago with government funding and the support of the University of Northampton, researches the effectiveness of various models of school administration and through its courses explores ways of enhancing the effectiveness of school administrative processes.

There are no classes to attend. All courses are run on-line, and students are allocated their own tutor with whom they can discuss matters on-line. Courses start at regular dates throughout the year.

The National Certificate in School Administration covers a very wide range of fields including work management, government policy, education and the law, office administration and business management. The course takes one year. Next starting date 26th January 2015.

The Certificate in Work Management course covers one module of the National Certificate course. It takes two months and covers time management, stress management and dealing with visitors. Next starting date 9th March 2015.

To find out more please do visit http://www.admin.org.uk/courses.html If you have any questions you can call us on 01536 399 007 or email enquiries@admin.org.uk
Tony Attwood
Director, School of Educational Management and Administration

How to save administration

What is the best way of running the school office?

The question above is interesting in that it suggests that there could be more than one way of doing things within the school office, whether one is thinking about how to deal with interruptions, how best to handle the work overload, etc, etc.

What’s more, it highlights the fact that in many schools a review of how the office works has not been undertaken for a number of years. The processes that operate within the office are (it is argued) just how things are. There is nothing different (it is suggested) that can be done.

And yet when we come to look at school administrations across the UK we find that hundreds of different approaches are being used.

And, curiously, until about ten years ago no one was particularly asking, “which approach is the most efficient? Which is the most effective? Which has the most dramatic and positive influence on the school?”

And, perhaps most dramatically of all, very few people were saying, “Is it really possible to do all this work in half the time it currently takes?”

In fact, the way in which the office operates impacts on the school as a whole. It determines just how much value for money the school gets from its purchases, how efficient it is, and how effective the front line handling of parents is on a daily basis.

The School of Educational Administration and Management, which was set up ten years ago with government funding and the support of the University of Northampton, researches the effectiveness of various models of school administration and through its courses explores ways of enhancing the effectiveness of school administrative processes.

There are no classes to attend. All courses are run on-line, and students are allocated their own tutor with whom they can discuss matters on-line. Courses start at regular dates throughout the year.

The National Certificate in School Administration covers a very wide range of fields including work management, government policy, education and the law, office administration and business management. The course takes one year. Next starting date 26th January 2015.

The Certificate in Work Management course covers one module of the National Certificate course. It takes two months and covers time management, stress management and dealing with visitors. Next starting date 9th March 2015.

To find out more please do visit http://www.admin.org.uk/courses.html If you have any questions you can call us on 01536 399 007 or email enquiries@admin.org.uk
Tony Attwood
Director, School of Educational Management and Administration


Are your procurement contracts protected?

How confident are you that all your school procurement is protected within a robust contract?

School contracts come in many forms and cover many products, from the lease on the photocopier to the contract with the after school cleaning company, the agreement with the teaching supply company to the contract with the IT maintenance provider.

All of these have different contractual terms. Are you happy that the contracts you sign are in the best interest of the school? Did you know that the terms of many contracts are laid down by the supplier, often in their interests, you have the power to change these.

Planning and putting together a robust contract at the start will save time, worry and potentially money as the contract goes through its term.

Corporate Contracts Ltd in conjunction with the Schools of Education and Management run two on-line courses specifically for school procurement. The aim of the courses are to equip the participants with a full practical knowledge of being able to plan, construct and implement solid contracts in the best interests of their school.

The courses show how to put you and the school in a position of control over procurement and contracts. Being in control of the contract is the most effective way of ensuring robust contracts, effective requirements, positive performance by way of performance measurements and, of course, saving money, because it allows you to negotiate what you require, including the best prices, and ensures that your contracts are effective for both sides.

The course is taught on-line and is available in two forms. The Introduction to the Certificate in School Procurement covers the importance and impact of procurement and contracts, risk management, tendering, contract management, performance management, the issues surrounding decisions as to whether to lease or purchase and the relationship with the supplier. The course costs £225.

The Advanced Certificate in School Procurement is a more in-depth course. It incorporates the introductory course above but also goes on to incorporate contract management, having an effective procurement policy and procedures, strategic contracts and sustainable procurement. This more comprehensive course costs £375.

Through the courses you will not only receive a fully detailed manual containing all the information you need, but you will also have as a tutor Margaret Gilbert who has 25 years experience in procurement, contracts and tendering with schools. Each course contains a set of assignments, as well as a helpline through which you can ask any questions relating to specific issues in your school.

There is more information on our website at http://www.admin.org.uk/CCMintro.html

“I would highly recommend this course to anyone who thinks they know a bit about procurement. I had some knowledge but in hindsight and with reflection I wish I had done this course years ago, I think I had been procuring with a wing and a prayer!”

Part of a testimonial from the School Business Manager – Mexborough St Johns C of E Primary School.

To see the full testimonial http://www.admin.org.uk/CCMreview.html

Corporate Contracts Management Ltd, Earlstrees Court, Earlstrees Road, Corby, Northamptonshire NN17 4HH Phone: 01536 399007 Fax: 01536 399012 e-mail enquiries@admin.org.uk

What is the best way of running the school office?

The question above is interesting in that it suggests that there could be more than one way of doing things within the school office, whether one is thinking about how to deal with interruptions, how best to handle the work overload, etc, etc.

What’s more, it highlights the fact that in many schools a review of how the office works has not been undertaken for a number of years. The processes that operate within the office are (it is argued) just how things are. There is nothing different (it is suggested) that can be done.

And yet when we come to look at school administrations across the UK we find that hundreds of different approaches are being used.

And, curiously, until about ten years ago no one was particularly asking, “which approach is the most efficient? Which is the most effective? Which has the most dramatic and positive influence on the school?”

And, perhaps most dramatically of all, very few people were saying, “Is it really possible to do all this work in half the time it currently takes?”

In fact, the way in which the office operates impacts on the school as a whole. It determines just how much value for money the school gets from its purchases, how efficient it is, and how effective the front line handling of parents is on a daily basis.

The School of Educational Administration and Management, which was set up ten years ago with government funding and the support of the University of Northampton, researches the effectiveness of various models of school administration and through its courses explores ways of enhancing the effectiveness of school administrative processes.

There are no classes to attend. All courses are run on-line, and students are allocated their own tutor with whom they can discuss matters on-line. Courses start at regular dates throughout the year.

The National Certificate in School Administration covers a very wide range of fields including work management, government policy, education and the law, office administration and business management. The course takes one year. Next starting date 26th January 2015.

The Certificate in Work Management course covers one module of the National Certificate course. It takes two months and covers time management, stress management and dealing with visitors. Next starting date 9th March 2015.

To find out more please do visit http://www.admin.org.uk/courses.html If you have any questions you can call us on 01536 399 007 or email enquiries@admin.org.uk
Tony Attwood
Director, School of Educational Management and Administration

Making the best use of the time available

What is the simplest way to get more work done more efficiently and effectively at no extra cost?

When we do consider our work and how we do it, I believe most of us like to think that, given the constraints of the job, we generally do as much as we can with the time available to us.

But the reality is that almost all of us could be much more productive. Not in a way makes everything into a remorseless round of drudgery (and precludes the occasional chat with colleagues), but in a way that enables us to take more control over our time and how we use it.

At this point it is human nature to become defensive, pointing out that it is not our fault that the office is crowded, that new work keeps coming in, that there are unplanned interruptions, that we are not properly consulted on changes, that the pupils are disruptive, and so on.

This can be a particular problem in the school office where administrators can perceive themselves to be at the beck and call of teachers, parents and even pupils and to have little control over the management of their day.

But the reality is that almost everyone can take one part of the day in which they are not very productive and turn it into a period of the day when they are much more productive. It is possible; we just need to know how to do it.

In short, it is possible to do more in a shorter period of time if only we knew how to organise our work in a time-efficient manner.

The SEAM Time Management Report discusses the key elements of this issue and offers a range of suggestions on how you can help your colleagues to improve their time management to gain immediate and positive benefits both for themselves and for the school. The report itself is kept short so that you don’t need to spend too much time studying it!

The SEAM Time Management Report is available from the School of Educational Administration and Management as a download for just £5.95 – to buy please go on-line at http://shop.firstandbest.co.uk/product_info.php?cPath=78&products_id=679

Should you wish to place a school order for the report instead of ordering it on-line there is an additional charge of £2.50.

You can order:

  • By telephone with a credit card or school order number at 01536 399011
  • By fax to 01536 399 012
  • By email to sales@firstandbest.co.uk
  • By post to The School of Educational Administration and Management, Hamilton House, Earlstrees Ct, Earlstrees Rd, Corby, Northants NN17 4HH

——————————————————————-

If you have a press release relating to your school, or a piece of work by a pupil or student in your school that you think should reach a wider audience, it can become the featured item of the day on UK Education News (www.ukeducationnews.co.uk) Please send it to chris@hamilton-house.com and we will do the rest.

Anne Cockburn
Hamilton House Mailings Ltd

Making the best use of the time available

What is the simplest way to get more work done more efficiently and effectively at no extra cost?

When we do consider our work and how we do it, I believe most of us like to think that, given the constraints of the job, we generally do as much as we can with the time available to us.

But the reality is that almost all of us could be much more productive. Not in a way makes everything into a remorseless round of drudgery (and precludes the occasional chat with colleagues), but in a way that enables us to take more control over our time and how we use it.

At this point it is human nature to become defensive, pointing out that it is not our fault that the office is crowded, that new work keeps coming in, that there are unplanned interruptions, that we are not properly consulted on changes, that the pupils are disruptive, and so on.

This can be a particular problem in the school office where administrators can perceive themselves to be at the beck and call of teachers, parents and even pupils and to have little control over the management of their day.

But the reality is that almost everyone can take one part of the day in which they are not very productive and turn it into a period of the day when they are much more productive. It is possible; we just need to know how to do it.

In short, it is possible to do more in a shorter period of time if only we knew how to organise our work in a time-efficient manner.

The SEAM Time Management Report discusses the key elements of this issue and offers a range of suggestions on how you can help your colleagues to improve their time management to gain immediate and positive benefits both for themselves and for the school. The report itself is kept short so that you don’t need to spend too much time studying it!

The SEAM Time Management Report is available from the School of Educational Administration and Management as a download for just £5.95 – to buy please go on-line at http://shop.firstandbest.co.uk/product_info.php?cPath=78&products_id=679

Should you wish to place a school order for the report instead of ordering it on-line there is an additional charge of £2.50.

You can order:

  • By telephone with a credit card or school order number at 01536 399011
  • By fax to 01536 399 012
  • By email to sales@firstandbest.co.uk
  • By post to The School of Educational Administration and Management, Hamilton House, Earlstrees Ct, Earlstrees Rd, Corby, Northants NN17 4HH

Anne Cockburn
School of Educational Management and Administration

The blog for bursars and administrators